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We recommend submitting claims on a quarterly basis against the actual expenditure defrayed from your account.
If you have been awarded a grant and are ready to claim please complete the claim form and an independent accountants report:
Grant for R&D Claim Form:
Grant for R&D Proforma Accountant's Report:
Independent Accountants Reports - Standardised Terms of Engagement
N.B.
For Micro Projects an independent accountants report is not required with any claim. However, management accounts are required.
f you require assistance with preparing management accounts, we recommend that you contact Business Link.
Send these to your monitoring officer, who is named on your offer letter.
Monitoring Team
Checklist for Submitting Grant for R&D Claim
Interim Quarterly Claims
Please provide the following information:
- A full report (up to 2 pages of A4 is sufficient) relating to the technical progress made against the work plan and milestones.
- An update of your Gantt chart to reflect the level of technical progress relating to project tasks.
- A list of labour costs e.g. timesheets for personnel engaged on the project and a list of capital equipment and material expenditure. For information the monitoring officer may request copies of invoices relating to expenditure above £150 for some items.
- The steps, if any, you have taken to progress or establish the commercial prospects of your product or process.
- Whether you are on course to complete the work in accordance with the agreed time frame. (If you see the need for an extension to the time frame of your project you should be aware that this request would need to be made separately and well in advance of the completion date of your project. You should also be aware that extensions are only granted in very exceptional circumstances)
- If there are any changes to the project team or the business situation.
- Any necessary revisions to the work plan or expenditure forecast.
- If this is a first claim for a development or exceptional project, an independent audit certifying actual project expenditure for that period in the format specified in the offer letter.
- The latest fully audited accounts or up to date management accounts if audited accounts are more than 3 months old.
- An original signed copy of the claim form with the project expenditure listed in the categories relating to the eligible expenditure agreed in your offer letter.
Final Claims
Please refer to points 2, 3, 4, 6, 9 & 10 above and the additional points below:
- A summary of the work throughout the duration of the project and report on achievements against the original objectives.
An independent audit certifying actual total project expenditure for the duration of the project in the format specified in the offer letter. (Note that if an audit was required for the 1st claim the final audit should cover the period from the end of the 1st claim to the end of the project). |
The Terms of Engagement can be found on the DTI's web site as a PDF here
Or from this web page: